HiWork Workflows Hiring

CANDIDATE HIRING

Run your hiring process with clear steps, owners, and approvals

Start with HiWork's Hiring Workflow Template and make it your own. Move candidates from application to offer, with defined steps, approval checkpoints, and all documents in one place. No spreadsheets and nothing lost in messages or emails.

Get Started

Interview scheduled

Offer approved

Interview scheduled

Offer approved

Interview scheduled

Offer approved

THE PROBLEM

Hiring gets messy without structure

Information lives in spreadsheets, inboxes, and scattered documents. Reviews and approvals disappear in messages, and no one has a clear view of each candidate’s stage. That’s how decisions slow down, follow-ups get missed, and strong candidates drop out.

THE SOLUTION

When hiring runs on HiWork

Every candidate's context is in one place

Notes, feedback, resumes, and files sit with the candidate record. No digging through emails or threads.

Always know who owns the next step

Each step has a clear owner, so recruiters and hiring managers never wonder what's next.

Keep reviews and approvals moving

Approvals happen at defined checkpoints with clear steps, owners, and due dates.

hiwork client portal with steps to hiring

HIRING TEMPLATE

Start with a ready-to-use hiring workflow template

HiWork includes a hiring workflow template you can use on day one, or adjust to match exactly how your team works. Each step has defined owners, custom fields to collect the right information, and approval logic built in.

Use it as-is, add your own steps, or start from scratch.

Start with a Template

WORKFLOWS

Build the exact hiring structure your team needs

The hiring workflow is ready to use on day one. Add steps, change fields, or build something completely different. HiWork adapts to how your team works.

Use a template or start fresh

Use the Candidate Hiring template as-is, add your own steps, or design a workflow from scratch.

Add fields and owners

Collect the information you need at each step. Define who's responsible for reviews and decisions.

Run processes with full visibility

Each candidate moves through with full visibility. See status, history, and next actions at a glance.

Start your first Workflow

PLATFORM

One platform. Any workflow.

Hiring is just one example. HiWork's workflow engine handles any multi-step process with approvals for client onboarding, project intake, applications, and more.

Build exactly what you need:

Unlimited steps and transitions

Custom fields per step (text, files, dropdowns, dates)
Approve, reject, or route to different paths
Internal steps and client-facing steps (visible in portal)
Public links for external submissions
Full audit trail of every action

Unlimited steps and transitions

Custom fields per step (text, files, dropdowns, dates)
Approve, reject, or route to different paths
Internal steps and client-facing steps (visible in portal)
Public links for external submissions
Full audit trail of every action

Explore Workflow Features

WHY HIWORK?

Built for teams who want hiring to keep moving

HiWork gives your team a structured hiring workflow that keeps reviews, feedback, and decisions moving without losing candidate quality.

Recruiters

Hire better in less time. Review, assign, and track every candidate in one simple workflow.

Hiring Managers

Make faster decisions. See steps, approvals, feedbacks, and all of the candidate context in one place.

Leaders & Business Owners

Empower your team with better tools to hire the best. Standardize steps across roles. Unblock and optimize.

Private & Secure

HiWork is engineered with industry best practices. Security and privacy are a core feature.

Your data is always encrypted

Your data is always available just to you

FEATURES

What you get with a structured workflow

Candidate self-serve intake forms
Use public forms to collect applications, role-specific questions, and required documents, so screening starts with complete information.

Built-in reviews and approvals
Add approval checkpoints at any stage. Interviewers can submit feedback using comments or custom fields you define.

Centralized candidate workspace
Resumes, portfolios, interview notes, and offer documents live alongside workflow steps and decisions.

Progress tracking and visibility
See every candidate's status, history, who's responsible, and what's next. And candidates can check their own progress through a client portal.

FAQs

Frequently asked questions

Quick answers to the most common questions about using HiWork for personal and professional contact management.

Is HiWork an Applicant Tracking System (ATS)?

No. HiWork is a workflow platform, not an Applicant Tracking System (ATS). It's built for teams that have outgrown spreadsheets and email but aren't ready for enterprise hiring software. HiWork gives you structured steps, approvals, and visibility without the complexity of a full ATS.

Is HiWork an Applicant Tracking System (ATS)?

Can I customize stages for different roles?

Yes. Create different workflows for each role, such as engineering, sales, operations. Each workflow can have its own stages, required information, reviewers, and approval steps.

Can I customize stages for different roles?

Yes. Create different workflows for each role, such as engineering, sales, operations. Each workflow can have its own stages, required information, reviewers, and approval steps.

Can I customize stages for different roles?

Yes. Create different workflows for each role, such as engineering, sales, operations. Each workflow can have its own stages, required information, reviewers, and approval steps.

Can interviewers submit feedback in the system?

Yes. Interviewers can add comments or submit information through custom fields you configure. Internal steps stay visible only to your team, not to candidates.

Can interviewers submit feedback in the system?

Yes. Interviewers can add comments or submit information through custom fields you configure. Internal steps stay visible only to your team, not to candidates.

Can interviewers submit feedback in the system?

Yes. Interviewers can add comments or submit information through custom fields you configure. Internal steps stay visible only to your team, not to candidates.

How do approvals work?

Each step can include approval logic. Reviewers can approve, decline, or request changes. Decisions route candidates forward, backward, or down alternate paths, with a full record of what happened and why.

How do approvals work?

Is HiWork only for hiring?

Hiring is just one example of workflows. Companies use HiWork to manage any process that involves moving people or information through steps, collecting documents, and getting approvals.

Is HiWork only for hiring?

Hiring is just one example of workflows. Companies use HiWork to manage any process that involves moving people or information through steps, collecting documents, and getting approvals.

Is HiWork only for hiring?

Hiring is just one example of workflows. Companies use HiWork to manage any process that involves moving people or information through steps, collecting documents, and getting approvals.

Run your hiring process with clear steps, owners, and approvals

Run your hiring process with clear steps, owners, and approvals

Hiring gets messy without structure

Hiring gets messy without structure

When hiring runs on HiWork

When hiring runs on HiWork

Start with a ready-to-use hiring workflow template

Start with a ready-to-use hiring workflow template

Build the exact hiring structure your team needs

Build the exact hiring structure your team needs

One platform. Any workflow.

One platform. Any workflow.

Build exactly what you need:

Built for teams who want hiring to keep moving

Built for teams who want hiring to keep moving

Private & Secure

Private & Secure

What you get with a structured workflow

What you get with a structured workflow

Frequently asked questions

Frequently asked questions

One platform. All your workflows.

No credit card required

Fast and easy onboarding

One platform. All your workflows.

No credit card required

Fast and easy onboarding

One platform. All your workflows.

No credit card required

Fast and easy onboarding